Back to Reference
Contents
Reference
489 words
Jun 25, 2026

Quick Capture Inbox

The Quick Capture Inbox is the front door of your research workspace. Ideas arrive from anywhere - a passing thought, a web page, an email, a photo on your phone - and the Inbox makes sure nothing is lost. Everything lands in one place with a timestamp and a record of where it came from, ready to be triaged into a project when you have a moment.

Open it from the Research portal at Research -> Inbox (/research/inbox).

Capturing an idea

Click Capture at the top of the Inbox to open the quick-capture form, then fill in as much or as little as you like:

  • Title - a short headline (optional).
  • Note - the body of the idea. Paste a transcription, jot a thought, or drop in some context. Voice captures land here as transcription text.
  • Kind - what sort of capture this is: Note, Voice, Email, Web Clip, Photo, or File.
  • Origin - where it came from: Web, Email-In, Web Clipper, or Mobile.
  • Source URL - an optional link the idea relates to.
  • Attachment - an optional file (up to 50 MB).

You only need one of: a note, a link, or a file. Press Capture to inbox and the item is saved with the current date and time.

Triaging your inbox

Each item shows its kind and origin as colour-coded badges, a timestamp, and any note, link, or attachment. From the action buttons on the right you can:

  • Mark triaged - flag an item as dealt with without moving it anywhere.
  • Move to project - link the item to one of your research projects. This files it under that project and marks it triaged in one step.
  • Archive - tuck an item away once it is no longer needed. Archived items are hidden from the default view but can be Restored at any time.

Filtering

Use the filter bar to narrow the list:

  • Kind - show only Notes, Photos, Web Clips, and so on.
  • Status - switch between Inbox (live items), Triaged, and Archived. Each chip shows a running count.

Clear the filters with the Clear button to return to your full live inbox.

Where do captures come from?

Most captures come straight from the quick-capture form on the web. Two further channels feed the same inbox and are marked by their origin badge:

  • Email-In - forward or send a message to your capture address and it lands in the inbox as an item.
  • Web Clipper - a browser helper that sends the page you are reading (title, link, and a snippet) into the inbox.

These channels are integration points: when they are configured for your installation they post into the very same Inbox you see here.

Tip

Keep capture frictionless. Get the idea out of your head and into the inbox first - you can always tidy up the title, add tags, or move it to the right project later during triage.